Personal Assistant

Personal Assistant

Location: Warsaw

Hybrid Model: 3 days per week from office

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

Description:

Personal Assistant performs high level administrative support and administrative duties across Warsaw AZ Finance Department.

Accountabilities/Responsibilities:

Calendar/Inbox management: 

Proactively manage the Director’s diaries to optimize schedules, and answer or redirect enquiries from internal or external sources

Travel and Expenses/ Purchasing and Invoicing: 

Manage complex international travel and visa arrangements, monitoring spend and driving efficiencies, and ensure compliance when processing and reconciling Expenses

Meeting and Events: 

Co-ordinate and schedule internal and external (including international) meetings, make travel arrangements, and where required attend meetings to manage agendas, record actions and monitor progress

Communication:

Prepare and edit correspondence, communications, presentations and other documents for the Executive and the Leadership Team

Other:

• File and retrieve documents and reference materials for the Executive and the LT; conduct research, collect and analyze data to prepare reports and documents
• Proactively manage all aspects of administrative support for their customers holding confidences and trusted with information.
• Independently and pro-actively resolve issues and challenges relating to administrative requests
• Deliver a broad range of professional administrative services
• Advise customers and peers on the best way of conducting administrative tasks
• Administer and be an excellent user of essential IS/IT administrative systems to increase efficiency in day to day work
• Ensure good business understanding and show passion for customers to professionally support a customer group
• Lead or participate in administrative continuous improvement activities
• Contribute to knowledge sharing within the Administration Support Team
• Lead or participate in training and development initiatives for administrators or other relevant training

Minimum Requirements – Education and Experience

• 2 or more years of experience as a PA
• University degree in related discipline
• Relevant professional qualification in administrative skills
• Strong business communication skills
• Excellent knowledge of spoken and written English
• Additionally, demonstrated advanced proficiency across a broad range of administrative processes and procedures would be considered as advantage

Skills and Capabilities

• Ability to exercise considerable discretion, judgment, tact and diplomacy
• Demonstrated abilities to take the initiative to respond to rapidly changing priorities
• Ability to work independently with only general guidance
• Demonstrates a can-do approach and willingness to learn new skills
• Excellent time management and organizational skills
• Excellent interpersonal and communication skills as demonstrated by the ability to work effectively with others at all levels of the organization and externally
• Demonstrated ability to work successfully in a team environment
• Some Project management skills to effectively manage events/small projects on behalf of the customer

What we offer:

Welcome to Warsaw Site, one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities, it’s important to us that you bring your full self to work every day.

To help you maintain your best self, here’s a sneak peek into some of the things this site provides for you:

• The best team to support you,
• Multisport card,
• Pension plan,
• Life insurance,
• after-work events,
• private medical care
• lunch card,
• bright and spacious environment,
• sustainable office working environment.

Please note that we are working in a hybrid model of 3 days per week from the office in Warsaw

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.