Global Process Expert Evinova

Global Process Expert Evinova

Location: Warsaw

Hybrid model: 3 days from office per week

ABOUT ASTRAZENECA

AstraZeneca Poland is a key global site that is dynamically growing in all departments – from commercial, R&D, IT, Global Trial Safety Review, Global Procurement Services, HR and Global Finance Services. Warsaw is one of the key Global Clinical Trial Centres in the world and plays a key role in AstraZeneca’s success. The work that we do here is valued and makes a direct impact to the enterprise, and to society. Here you are part of a multi-national team with a strong reputation worldwide for excellence and innovation.

The vision of the Global Finance Services (GFS) Purchase to Pay (P2P) team is to make buying and paying effective and effortless for our business and to be the customer of choice to our suppliers. In order to deliver that we need to further simplify, standardise and automate our processes.

Evinova is the Digital Health arm of AstraZeneca, with presence in multiple countries, as a new organisational unit we would need to secure the proper implementation of system, process and monitoring contros to ensure a smooth service delivery.

The Global Process Expert is responsible for managing the overall End-To-End Service Delivery throught our BPO (Genpact), setting the model up for success.

The role will support the execution of the global process design, the implementation of service delivery model and the development of the process roadmap for the Evinova Entities AP process, among some other regional activities. This role will report to Operational Excellence P2P Manager – EMEA.

This individual will support the Operational Excelllence P2P Manager to partner with broader Finance teams and Business Partners in establishing a simplified, standard, and scalable process. Evinova will be the first market to operate on SAP Cloud environment, role holder will need to understand the cloud process and adapt the global SOP’s into the cloud.

• Support the documentation of process design, desktop procedures, governance frameworks, operational templates, policies, and training materials for the newly created entities – Evinova which is using SAP Cloud ERP.
• Review, draft / amend the GSOPs (Global Standard Operating Procedures) to reflect the SAP Cloud ERP integration as well as map all the differences versus ECC version.
• Monitor the day-to-day Accounts Payable activities executed by the 3rd party managed service provider to ensure achievement of agreed upon Service Level Agreements (SLAs) / Key Performance Indicators (KPIs).
• Analyze exceptions to the standard process to resolve open and/or outstanding cases.
• Assist the 3rd party service provide to resolve the high complexity cases and escalate within the AstraZeneca organization to obtain timely resolution.
• Work directly with IT Department to troubleshoot system issues and coordinate with the adequate resources to remove any blockers that might be an impediment for the operation.
• Lead process training sessions with internal and external stakeholders; or coordinate with the respective organizations responsible to ensure proper education and information is conveyed to the relevant parties.
• Develop reporting to monitor the process health and facilitate the identification of exceptions to the standard global process. Once isolated, create actionable plans and execute them along with the right resources to eliminate or mitigate them.
• Monitor the overall process health; review metrics and manage performance against agreed targets holding the internal and external service provider accountable for delivery to the agreed metrics.
• Monitor month end closing / year end closing
• Review and approve controls (FCF / SOX) and support internal / external audit requirements
• Review and approve AP account reconciliations.
• Monitor controls and ensure adherence to the AstraZeneca guidelines and policies.
• Execute the corresponding controls in scope and monitor the delivery of the controls in scope of the 3rd party managed service provider as per the documented guidelines.
• Adhoc Trainings (Procedures, Policies, Supporting documentation requirements).

Essential for the role:

• Bachelor’s degree in Finance/Accounting/Economics
• Good understanding /  knowledge of AP processes
• Min. 3 years of experience in Accounts Payable, operational roles
• Project management experience
• Knowledge of ERP systems (SAP is a must), Coupa, Kofax as additional advantage

Why AstraZeneca?

Join a vibrant and dynamic team with the passion and drive to push the boundaries of science. At AstraZeneca Poland we have a truly collaborative culture and way of working – supportive, open minded and eager to share knowledge. Ours is a ‘speak up’ culture – where your voice is heard and there is little time for hierarchy. A place of ownership, where we are empowered to lead at every level. Here you’ll be empowered and supported to develop further – given the freedom and autonomy to run with it and deliver.

Interested? Come and join our journey.

So, what’s next?

Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you!

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AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.