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Commercial Coordinator

Location Munich, Bavaria, Germany Job ID R-192073 Date posted 29/02/2024

Fixed Term Contract / Maternity Cover

This is what you will do:

The Commercial Coordinator is responsible for the administrative support of the Commercial Head, the Digital Marketing Team as well as the Commercial Operations Team. S/he handles details of a highly confidential and critical nature, and hence is required to function efficiently and effectively in a fast-paced professional environment. Abilities like independently managing projects and processes as well as handling multiple tasks with competing priorities and deadlines is essential for this position.

You will be responsible for:

Internal and external event handling

•           Provide administrative support to Head of Commercial such as organization of internal Commercial team meetings & trainings; managing workflow of documents signed by the Head of Commercial Germany

•           Coordinate and organize regional and national commercial meetings including logistics, meeting room planning and arrangements for external speakers.

•           Support Commercial team in delivering local educational events by preparing required legal contracts, ensuring timely vendor, invoice and payment management in the respective financial systems and arranging logistics for sponsored speakers.

•           Monitor commercial budget for educational events and fulfill all requirements of tracking and recording events for the transparency code.

•           Handle general vendor, invoice and payment process for all external vendors that are used by the Head of Commercial Germany

  • Takeover Commercial projects such as e.g. process optimization etc.

Marketing and Commercial Operations support

•           Support of Digital Marketing Team and Commercial Operations Team in preparation of all marketing/Commmercial Operation relevant tasks

•           Manage efficiently external vendors: communication, events and translation agencies

•           Organize efficiently the central storage of promotional materials

•           Handle contract management for all commercial events

Financial & other tasks

•           Responsible for overall Commercial budget administration,

•           Support Digital Marketing Manager and Commercial Operations Head in managing operational spend (monthly accruals, budget tracking)

•           Participate in administrative and financial workflow for offers, orders and invoices with respect to marketing activities

•           Handle invoices, create necessary forms, ensure adherence to SOP (PRF, new vendor, PO Management)

•           Provide general office administration and backup for other assistants (Executive & Office Assistant, other Marketing Assistants)

•           Backup for order management

•           Closely collaborate and pro-actively communicate within the assistant group to manage tasks and processes across departments.

•           Provide general office administration and backup for other assistants in other departments

You will need to have:

•           2-3 years of experience as an Assistant, preferably in the pharmaceutical industry

•           Excellent written and oral communication skills in German & English

•           Excellent computer skills (Excel, PowerPoint, Word, SAP)

•           Highly service-oriented, calm and polite in a busy work environment

•           Able to handle multiple and changing priorities and deadlines

•           Flexibility and ability to adapt to changing conditions

•           High degree of accuracy and attention to detail

•           Sense of ethics and responsibility

•           Highly motivated and pro-active

We would prefer for you to have:

Assistant or Commercial Degree or eqivalent

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

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