Global Meetings & Events Project Manager

Global Meetings & Events Project Manager

Location: Guadalajara
Department: Global Meetings and Events (GME), Global Business Services (GBS)
Reports to: Global Meetings Director – Rare Disease Unit (RDU)

Shape the Future of Science—One Event at a Time

At AstraZeneca, we are united by an ambitious mission: to transform lives through scientific innovation. Our reach is global, our work is purposeful, and our teams are driven to make a meaningful difference for patients everywhere. As part of our Global Meetings and Events (GME) team, you’ll play a key role in delivering the seamless, inspiring experiences that drive our mission forward.

We’re seeking a highly motivated and experienced Global Meetings & Events Project Manager to support the Rare Disease Unit (RDU). In this role, you will be pivotal in implementing our Strategic Meetings Management Program (SMMP), ensuring every meeting and event aligns with business priorities, delivers measurable value, and meets the needs of internal and external stakeholders—including our rare disease business, Alexion.

Main Duties and Responsibilities
The ideal candidate will have strong project management, problem solving, negotiation and interpersonal skills, and be able to work with little supervision.  S/He must be highly organized, flexible, thrive in a fast-paced and highly regulated environment, be willing to collaborate with other areas where needed and handle multiple projects with tight deadlines.  S/He should understand the business objectives, corporate culture and be able to keep up with evolving priorities. S/He will contribute to broader organization programs and company goals.  

• End-to-end accountability to plan and implement internal and external meetings (face-to-face/virtual/hybrid) by working in collaboration with the business meeting owner and external partners for all aspects of a meeting, including site recommendations, production supplier recommendations, contract negotiations, budgets, catering, creation and ownership of project plan, attendee management, travel arrangements, event agenda and on-site support. 
• Understand the business priorities and Alexion and AstraZeneca culture including regulations, internal policies and reporting requirements.

• Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external, and  across time zones with global partners 

• Manage workload and priorities to maintain a healthy work-life balance 

• Identify creative solutions to find cost saving opportunities while adapting to ever-changing business needs 

• Manage internal compliance process on behalf of the business owner; guide and direct business owner on process and requirements  

• Be an active member of the broader GME team to provide benchmarking, standard methodologies and knowledge sharing 

• Effectively work alongside external vendors and internal partners while establishing collaborative relationships 

• Embrace change and find opportunities where least visible  

• Travel to and support off-site event delivery and execution when required while focused on sustainability and carbon use (up to 30%) 

Essential Requirements

• Experience with small to large meeting and events planning (20-100+ attendees) 

• Experience planning face to face, hybrid, and virtual meetings and events 

• Demonstrated financial/budget proficiency 

• Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial transparency 

• Proven ability to act independently and be resourceful in approach to problem solving 

• Strong communications, negotiation and influencing skills; ability to lead to desired outcomes 

• Proficiency in MS Office tools (Word, PowerPoint and Excel)  

• Ability to travel by airplane, boat, rail and/or car, when required 

Preferred

• College Degree 

• Pharmaceutical meeting planning experience 

• Experience with meeting industry technology a plus (CVENT) 

• Certified Meeting Planning or Certified Meeting Management Certification 

• 5+ Years in Meeting management and/or Travel industry experience 

• 5+ Years Project Management experience 

Life at AstraZeneca

At AstraZeneca, we believe that when diverse people come together, exceptional things happen. That’s why we foster a culture where collaboration and in-person connections spark bold thinking and powerful outcomes. Our teams typically work three days a week from the office, with flexibility to balance work, life, and personal needs.

We invest deeply in our people, offering opportunities for growth, development, and advancement in a fast-changing, digitally enabled environment. You will find a collaborative, supportive team that celebrates your achievements and empowers you to make a global impact—for patients, for science, and for society.

Join Us

If you’re inspired to deliver world-class meetings and events that enable life-changing science, now is your moment. Apply today and take the next step in your career journey at AstraZeneca.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.