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Job Summary:

We are seeking diligent and detail-oriented Project Management Support Analyst with a finance background to support our R&D IT Project Management Back Office services. The team sits within Global Business Services (GBS) organisation, specifically Contract Enablement and Business Operations. The successful candidates will assist in reporting, finance and resource management, metrics tracking, purchasing, governance, andcommunications. The roles involvecollaboration with Project Managers (PMs) located globally and other stakeholders to ensure efficient and effective project execution within AstraZeneca’s R&D-IT enabling function.

Key Responsibilities:

Finance & Resources

• Supervise finance activities for core platforms, which include:
  • Handling actuals, accruals, and cross-charges to maintain financial integrity.
  • Compiling and reviewing Monthly Progress Reports (MPR) for strategic insights.
  • Monitorforecastsagainstbudgetaryconstraints,offeringinsights onresourceplanning and the impact of vacancies and recruitment on anticipated costs.
• Manage SNow (ServiceNow) cost and resource plans to ensure completeness and accuracy of records.
• Oversee financial forecasting and actuals to align with budgets.
• Update platform pack records for core platforms utilizing Excel, ensuring alignment between forecast and actual data.

Metrics

• Compile and input Operational Health (OH) data by setting up the OH report template on the platform and following up with the PMs to gather necessary data and conduct quality review to ensure that there is consistency in reporting.
• Gather and analyze operational, delivery, and productivity metrics to enhance performance tracking.

• CompileandmaintainresourcingandrecruitmentdatawithinForecastResourceandActuals(FRES) tracker and ensuring accurate representation of project needs.
• Support the creation of project postcards that highlight achievements by utilizing templates and data sourced from Airfocus tool.

Purchasing

• Initiate Purchase Requisitions (PRs) and manage goods receipts against Purchase Orders (POs) through Coupa.
• Create and manage POs and oversee the submission of change requests for POs, ensuring that all documentation and approvals are meticulously recorded.

Communications

• Manage, maintain, and extract data from Excel and Confluence to ensure effective planning and engagement with SharePoint Online audiences.
• Assist platform teams by distributing communications for cross-team events.
• Actively engage in meetings with PMs and sponsors to ensure that project status is accurate and updated in a timely manner.

Onboarding & Offboarding:

• Coordinate the issuance and retrieval of equipment, such as laptops and other devices, to facilitate seamless onboarding and offboarding of resources into the project teams.
• Manage access requests for platforms like SharePoint Online, Email distribution lists, Confluence, Jira, and other crucial software.
• Track training statuses and manage communications regarding new starters.

• Promote best practices, maintain processes, and share expertise in key systems, making and implementing recommendations to streamline processes and improve data accuracy.

Minimum Requirements:

• Education: Bachelor’s degree in business administration, Finance, Project Management, or a related field.
• Experience: 4-5yearsofexperiencein project management orrelevant roles,demonstratingasolid understanding of operational processes and financial management.

·Skills:

• Must have strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated knowledge of Procure to Pay process and experience with Coupa and ServiceNow will be a strong asset.
• Familiarity with SmartSheets, Power BI, SharePoint Online, Confluence, Jira, AirFocus, will be a plus.
• Strong analytical and problem-solving abilities with a keen attention to detail.
• Demonstrableknowledgeof,oraptitudetolearn,currentpoliciesandguidelinesthataffect contracts, compliance etc. in a highly regulated environment.
• Proven record of accomplishment of meeting or exceeding objectives & goals.
• Excellentverbal andwrittencommunicationskills,alongwithstronginterpersonalabilities.