Business Support Coordinator, Vaccines and Immune Therapies
At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.
Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.
Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.
Introduction to role
As a Business Support Coordinator, you will provide administrative support to assigned Late V&I LT members and their teams, as well as across the Late V&I team as a whole. This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, routine reporting, projects and correspondence for assigned leadership team members. This position will also provide support including onboarding of new employees, tracking of projects, budgets, timelines, and metrics, generating reports and correspondence as assigned as well as support for project governance activities.
Accountabilities
- Provide diary management and make travel and accommodation arrangements for assigned Late V&I LT members, ensuring that efficiency and time management is maximized.
- Organize internal and external meetings, room bookings, hospitality etc. Set up virtual meetings (Microsoft Teams/Zoom)
- Prepare and track key documentation including expenses, purchase orders and resource tracking tools
- Maintain effective information management processes including Sharepoint management, distribution lists, organization charts and other relevant documentation
- Support line managers with onboarding and offboarding of employees
- Support and deliver assigned projects as agreed with the Business and Planning Operations Director
- Act as a role model and collaborative team player alongside other administrative colleagues in Late V&I and the V&I unit, contributing to cross-V&I priorities and activities including site-specific activities.
Essential Skills/Experience
- Minimum College Diploma
- At least 5 years demonstrated high level administrative support experience including experience of supporting senior leaders
- Prior Administrative experience in a professional corporate environment, with energy and passion for the role
- Self-starter, able to prioritize own workload, work unsupervised and use own initiative to solve problems
- Able to perform effectively under pressure and demonstrate flexibility and adaptability to meet changing business demands.
- Focus on quality and attention to detail
- Maintains confidentiality and always deals discretely with sensitive information
- Experience of project coordination
- Experience of organizing complex meetings and complex diary management
- Experience of exercising judgement to make decisions when appropriate
- Good verbal and written communication and interpersonal skills across all levels of the organization
- Proficiency in the Microsoft Office suite including expertise in Teams, Powerpoint and Word
Desirable Skills/Experience
- Experience of working in a multinational company
- Experience within the Pharmaceutical industry
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AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com.
#LI-Hybrid
AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.
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