Meetings & Events Manager - Oncology

Position: Meetings & Events Manager
Location: London, UK
Competitive Salary & Excellent Company Benefits

AstraZeneca is seeking an exceptional Meetings & Events Manager to manage the provision of solutions for effective delivery of internal & external HCP meetings in line with the ABPI Code of Practice, AZ’s External Interactions Policy, Company policies and Budgetary cost constraints.

Based in London, you will deliver logistics for meetings (from internal meetings to International Congress) for staff and/or external customers (HCPs). You will effectively project manage the provision of all relevant 3rd party suppliers and their services in line with the above, ensuring excellence in delivery and value to AstraZeneca UK, as well as provide support to the Franchise Teams, associated departments and functions as necessary, around meetings and compliance for both internal and external activity.

You will ensure that the relevant field forces are supported at a strategic level on development of meeting programmes to ensure appropriate compliant customer offerings. You will partner with BBU counterpart to ensure that appropriate relevant Meetings Policies are maintained and updated for the business to ensure all activity conducted is in line with the aforementioned relevant guidelines; including annual policy review, as well as ensure that all third-party suppliers adhere to our guidelines and policies. Liaise with the Global Meetings & Events Team to ensure we share best practice, as well as ensure proper use and implementation of Cvent across all meetings.

What you’ll do

• End-to-end accountability to plan and execute UK meetings programme by working in collaboration with the relevant business owners, multiple stakeholders, external and in-house partners for all aspects of a meeting. The role is responsible for overall operational planning which includes site visits, virtual platform management, supplier recommendations, contract negotiations, budgets, creation and ownership of project plans, leading project team calls, attendee logistics oversight and on-site support.
• Control meeting budgets, track costs & report spend on all meetings. For example, Congress events and external customer activity – HCP & Reporting on Transfer of Values (TOV).
• Maintain a compliant organisation through meetings delivery – ensuring all are aligned to ABPI Code of Practice/Company Policies
• Ad hoc projects, such as head office employee events (supported by AZ UK admin team) and employee incentive event

Other Responsibilities will include:

Effective Performance Management of Third-party Agencies to Deliver Meetings Plan (50%)

• Identify needs, contribute to supplier selection and ongoing supplier relationships with 3rd parties to ensure key internal processes are followed.
• Develop SOPs with 3rd parties.
• Manage all relevant company meetings in conjunction with 3rd party resource.
• Ensure the appropriate performance management of third parties through addressing issues elicited from customer feedback.
• Facilitates the sharing of best practices across the business to ensure the continuous improvement of services.
• Ensures appropriate prioritisation of projects and activities and resource allocation for all meetings and events.
• Continuously manages stakeholder expectations through building strong relationships and effective communication channels throughout the organisation.
• Builds relationship with Global Meetings & Events Team to benefit UK organisation

Maintain a Compliant Organisation Through Meetings Delivery – ABPI code of Practice/Company Policies (15%)

• Ensures compliance with the ABPI Code of Practice and Corporate Governance of all meetings/events.
• Reviews all relevant key processes to ensure consistent and rigorous compliance with company policy e.g., invoice reconciliation.
• Balances requests from field with requirements of Corporate Governance and mitigates any potential problems.
• Sign-off signatory for meeting arrangements, validating compliance with appropriate standards.
• Monitors third party practices versus compliance requirements and takes immediate mitigating action where appropriate.
• Liaises with sales force to provide effective meeting delivery against compliance in the field.
• Owner of and responsible for ongoing development of AZ policies in this area

Guide on Support & Deliver Against the Meetings Strategies (25%)

• Acts as a consultant to all UK market Therapy Areas as necessary helping form meeting strategies for internal and external meetings.
• Ensure operationalisation of tactics is delivered.
• Liaises closely with Franchise Cross-Functional Teams to develop meetings programmes to support the business needs.
• Ensures understanding of key tumour areas and customer insight to support development of key meetings activity.
• Works with the OLT to develop and deliver internal meetings strategies to engage and motivate internal audiences.
• Coaches and supports all relevant company employees on the strategic importance and the practical delivery of all meeting activities/events

Ad Hoc Projects (10%)

• Provides expert conference spend advice and counsel to key projects e.g., TA (Therapy Area) Congress activity / product launches.
• Participates in Global project reviews of key company expenditure e.g., travel policy for customers (HCPs)
• Partners with BBU to manage Academy – employee incentive programme
• Advisory involvement in key deliverables such as Christmas event for staff and head office employee events
• Work with Procurement on any other meetings related work.
• Work in conjunction with Comms to ensure key messages are communicated to the company.

Essential Requirements

• Events industry experience within Pharmaceutical sector (ideally 5+ years)
• Strategic Meetings Management
• Project Management
• Supplier Management
• Degree level qualification
• Ability to deliver and remain resilient within a fast paced, dynamic, changing environment.
• Experience in operating under pressure and to tight deadlines and ability to prioritise accordingly.
• Ability to balance and deliver complex projects and tasks
• Demonstrated excellent written and verbal communication skills, negotiation, collaboration, conflict management and interpersonal skills.
• Demonstrated financial/budget proficiency.
• Proven ability to act independently and be resourceful in approach to problem solving.
• Proficiency in MS Office tools (MS Teams, Word, PowerPoint, Excel)
• Ability to travel by airplane, boat, rail and/or car, when required.

Desirable

• Educational preference in Events Management, Hospitality & Catering, or Business Management
• Event industry qualifications (e.g. CMM, CME)
• Cvent platform experience
• Procurement experience
• Team management
• Cvent platform experience

Interested? Apply now!

Closing Date for Applications: COB 7th November 2025

Date Posted

27-Oct-2025

Closing Date

07-Nov-2025

Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.