GBS Personal Assistant

Personal Assistant (Global Business Services)
Location: Lisbon, Portugal
Salary & Benefits: Competitive

At AstraZeneca, we’re committed to a collaborative and inclusive culture that encourages innovation, continuous learning, and the sharing of ideas. Our teams work across departments and global locations, supporting each other to achieve meaningful outcomes for patients and science.

We support flexibility through a hybrid work model, which includes three days per week in our purpose-built offices. These spaces are designed to foster teamwork, creativity, and collaboration.

About Global Business Services (GBS)

GBS drives value through simplification, innovation, and expert services delivered globally. We support AstraZeneca’s operations through scalable solutions in areas like automation, data services, analytics, and HR. Our team thrives on collaboration, challenges convention, and continuously seeks smarter ways of working.

About the Role

We are looking for a proactive and organised Personal Assistant (PA) to join our GBS Administration Team. In this role, you’ll provide essential support to the GBS Leadership Team, including diary and travel management, meeting coordination, and administrative tasks. Your work will enable the smooth delivery of services across various business functions.

Key Responsibilities:

• Manage diaries and coordinate meetings, including with senior internal stakeholders.

• Organise domestic and international travel, including itineraries and logistics.

• Process expenses and invoices in compliance with internal policies.

• Support global virtual meetings and conference calls.

• Monitor carbon travel spend, supporting AZ's sustainability efforts.

• Assist with team events, onboarding, and internal initiatives.

• Collaborate with the broader GBS Admin team on projects and cross-team support.

What We’re Looking For:

• Proven experience as a PA or administrative professional supporting senior leaders.

• Strong proficiency in Microsoft Office and other digital tools.

• Excellent communication and organisational skills.

• Detail-oriented, proactive, and able to manage shifting priorities.

• Collaborative team player with a positive, problem-solving mindset.

• Experience working across cultures and time zones.

What We Offer:

• The opportunity to be part of a forward-thinking team that values your contribution.

• A collaborative and innovative environment with global impact.

• Continuous learning and growth opportunities.

At AstraZeneca, we value the diversity of people and perspectives. We are committed to building an inclusive workplace that reflects the communities we serve. We welcome applications from all qualified individuals.

Ready to join us?
We’re excited to hear from candidates who are ready to bring fresh thinking and energy to our team.

Learn More

• LinkedIn: AstraZeneca Careers

• Facebook: AstraZeneca Careers

• Instagram: @astrazeneca_careers

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.