Administrative Coordinator, Vaccines and Immune Therapies

Job Title: Administrative Coordinator, Vaccines and Immune Therapies

Introduction to role

Are you ready to embrace a dynamic and challenging role within the Early Vaccines and Immune Therapies team? This position offers the chance to provide top-notch administrative support to the VP and their Leadership Team. If you have high standards, enthusiasm, and a passion for learning, along with excellent communication skills and a proactive approach, this role is perfect for you! You'll need confidence to act independently and attention to detail, as well as exceptional organizational skills. Your responsibilities will include managing diaries, coordinating meetings, processing expenses, arranging virtual meetings, handling complex travel arrangements, and preparing materials for key meetings. Strong influencing skills will be crucial as you engage with relevant people to develop solutions. Are you patient and flexible enough to thrive in this challenging yet rewarding role?

Accountabilities

• Provide high-level administrative support to the VP and their Early V&I Leadership Team.

• Comprehensive diary management to maximize efficiency and time management.

• Organize internal and external meetings, including room bookings and hospitality.

• Set up virtual meetings using Microsoft Teams or Zoom.

• Arrange travel and accommodation.

• Prepare and track key documentation such as expenses, purchase orders, and resource tracking tools.

• Maintain effective information management processes including SharePoint management.

• Support and deliver assigned projects as agreed with the VP and Leadership Team.

• Act as a point of contact between the V&I functions and the wider company.

• Serve as a role model and collaborative team player alongside other administrative colleagues.

Essential Skills/Experience

• Minimum College Diploma

• At least 5 years demonstrated high level administrative support experience including experience of supporting senior leaders

• Prior Administrative Coordinator experience at the senior leadership level, with energy and passion for the role

• Self-starter, able to prioritize own workload, work unsupervised and use own initiative to solve problems

• Able to perform effectively under pressure, and demonstrate flexibility and adaptability to meet changing business demands

• Focus on quality and attention to detail

• Maintains confidentiality and always deals discretely with sensitive information

• Proven track record of project coordination

• Experience of organizing complex meetings and complex diary management

• Experience of exercising judgement to make decisions when appropriate

• Advanced verbal and written communication and interpersonal skills across all levels of the organization

• Proficiency in the Microsoft Office suite including advanced expertise in Teams, PowerPoint and Word

Desirable Skills/Experience

• Experience of working in a multinational company

• Experience within the Pharmaceutical industry

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca is where innovation meets purpose. With an entrepreneurial spirit, we lead the future by challenging norms and driving change. Our global brand empowers us to transform healthcare through groundbreaking collaborations and cutting-edge technology. We are committed to addressing pandemic preparedness and ensuring our products benefit millions worldwide. Our diverse team thrives on energy and drive, making meaningful impacts on human life. Here, diversity is our strength, empowering everyone to share ideas and push boundaries. Join us in shaping care for the future!

Ready to make a difference? Apply now to join our team!

Date Posted

Closing Date

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.