Personal Assistant (10 Month Secondment / FTC)

Personal Assistant (10 Month Secondment / FTC)

Location: Central Cambridge (City House)

Introduction to role

At AstraZeneca, we’re not afraid to do things differently. We’re resetting expectations of what a bio-pharmaceutical company can be. This means we’re opening up new ways to work, pioneering cutting-edge methods, and bringing unexpected teams together.

We challenge the norm, and that means we expect our people to as well. In order to develop life-changing medicines, we approach problems in a different way – agile, nimble, and focused on what our people need to make groundbreaking discoveries.

We are currently recruiting for a Personal Assistant to provide support to the Business Planning & Operations Senior Director as well as the GPPM Leadership team. This is an exciting opportunity for you to take on a challenging, proactive, and fast-paced varied role!

Accountabilities

In this exciting role, you will have the opportunity to work closely with senior stakeholders and a dynamic team within Global Portfolio and Project Management (GPPM). You will provide comprehensive administrative support, including organizing complex global meetings, managing diary arrangements, handling expenses, tracking budgets, and coordinating travel in accordance with AZ policy. 

Reporting into the GPPM Business Planning & Operations Senior Director, you'll align with the priorities of the GPPM Leadership Team. Your responsibilities will include organizing GPPM team meetings, townhalls, and engagement events, often coordinating large groups in a hybrid format across multiple locations, managing room bookings, catering arrangements, and facilitating global conference and video calls. You will also attend key team and project meetings to assist with document preparation as needed, as well as raise purchase requisitions/orders and manage vendor creation through Coupa. 

You will also be working closely with the Personal Assistant of the SVP of GPPM and Business Development, contributing to team success through shared tasks. 

As part of a collaborative administrative support team, you'll share best practices, provide support, and resolve issues. You'll prioritize workloads to meet personal and unit targets, all while learning from experienced professionals and growing in your role.

Other Responsibilities:

• Provide specialist-based project support when required.
• Support the GPPM Leadership team members and their teams with priorities.
• Perform other administrative tasks using independent judgment and discretion.

Essential Skills/Experience

• Prior PA/administrative experience at the VP level or similar.
• Excellent teamwork, networking, and influencing skills.
• Outstanding written and verbal communication skills.
• Proven experience working with large groups of senior leaders.
• Proficiency and confidence in using a wide range of technology and IT software.
• High resilience and the ability to work effectively under pressure.
• Ability to prioritize multiple demands in a fast-paced environment.
• Ability to think beyond the immediate scope of your role, challenge the status quo, and explore opportunities for continuous improvement.
• Strong problem-solving skills, a proactive, can-do attitude, coupled with a high level of common sense and initiative.

Desirable Skills/Experience

• Experience of working in Pharma or healthcare

At AstraZeneca, you will play a valued and central role in powering the global enterprise. As valued partners across the enterprise, we provide the platform for excellence and performance to happen. We draw on our network of diverse minds, harnessing our unique views and ideas to improve how we run. It means every day we power ourselves and others to focus on important and impactful work.

Join us at AstraZeneca and make a meaningful impact on patients' lives. Apply now!

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.