External R&D Business Operations Coordinator

Location: Barcelona (On-site). We require 3 days working from the office and 2 days working from home

AstraZeneca pioneers breakthroughs in the pharmaceutical landscape, focusing on elevating oncology research and treatment. The External R&D team's remit is to support this vision by gaining key expert insights to shape our drug development strategy and conducting academic collaborations to advance the scientific understanding of cancer, exploring novel pathways, and developing innovative therapies that aim to improve patient outcomes. As part of this team, you’ll work with the academic alliances team and have ownership of providing project management support on external engagement activities such as external science panels, seminars, and science days.

Accountabilities:

• Partner with external engagement lead on leading coordination activities for external science panels, symposiums, science days, and seminars.
• Organize internal cross-project collaboration update meetings, and prepare and distribute meeting agendas, minutes, actions, and decisions.
• Manage senior executive calendar management and complex meeting scheduling for team members, including coordinating with internal and external stakeholders across multiple time zones.
• Process and reconcile expense reports for team members using AstraZeneca's expense management system, ensuring compliance with company policies and timely submission.
• Provide administrative support including preparing presentation materials, coordinating travel arrangements, and managing documentation for the team.

Essential Skills/Experience:

• Associate degree and minimum of 3 years of experience in administrative or project coordinator role
• Flexibility to adapt to changing business needs or project-specific requirements.
• Strong analytical and soft skills and excellent communication skills.
• Well-developed organizational and interpersonal skills. Comfortable working with culturally diverse teams.
• Experience of working with third party suppliers or external consultants, health care professionals and academic researchers, or equivalent.
• Good knowledge management practices and tools.
• Effective problem and conflict resolution skills. Solution-oriented mindset.
• Dedicated team player.
• Ability to understand contractual agreement structure, terms and obligations and be able to translate the terms in a way understood by senior management.
• Ability to assess issues/risks and effectively implement remediation measurements.

Desirable Skills/Experience:

• Experience of working in a global organization with complex/geographical context.
• Project management certification (desirable)
• Strong experience leading and managing a team (evidence of leading cross-functional teams focusing on good communication, passion for customers and working collaboratively).

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Join the team dedicated to Oncology, with an ambition to eliminate cancer as a cause of death. It's our big vision that unites and inspires us. With multiple indications and high-quality molecules at all stages of our innovative pipeline, we keep pushing forward. Fusing cutting-edge science with the latest technology to achieve breakthroughs. Backed by investment, we are aiming to deliver 6 new molecular entities by 2025. A place built on courage, curiosity and collaboration. We make bold decisions driven by patient outcomes. Empowered to lead at every level, free to ask questions and take smart risks that write the next chapter for our pipeline and Oncology team. Pioneers of collaborative research we have built an unrivalled scientific community both internally and externally. Fusing academia and industry, we have united some of the world's foremost medical centres. Working seamlessly and inclusively, together we expedite research in some of the hardest-to-treat cancers. Have the opportunity to build a rewarding and meaningful career as part of the team committed to improving the lives of millions with cancer.

Ready to make a difference? Apply now!

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.