Administrative Coordinator

AsanAdministrative Coordinatorfor US Medicalin our Wilmington, DE office, you willreport intoand provide support for the VP, US MedicalCVRMfor the Biopharmaceuticals Business Unit. You will be part of a team that focuses on ensuring scientific progress,ultimately resultingin making a positive impact on changing patients’ lives.

Main Duties and Responsibilities

You willbe responsible forday-to-day office and virtual activities such as calendar management, travel arrangements, expense reports, event planning, purchase order management, vendor engagement and budgeting, files, correspondence, office supplies/equipment, and administrative onboarding activities for new hires. You will also have project management responsibility as needed.

Typical Accountabilities/Capabilities:

• Proficiencywith Outlook for email and calendar management in support of high-demand senior leaders- e.g., scheduling and planning of meetings, calls, special event support, booking conference rooms, etc.

• Vendor and budget management: support planning and overseeing projects to ensure they are completed ina timelyfashion and within budget; learning agility with use of Financial/Expense Management systems (e.g.,DocuSign, Coupa, Concur)

• Coordinate travel arrangements and expense reports with accuracy, efficiency, and timeliness

• Strong written communication and ability to prepare and edit correspondence and general communications 

• Clear verbal communication and confidence to interact with individuals at alllevels—internalto the organization and external, as well

• A proactivenature,demonstratescritical thinking and ability to prioritize and work well under pressure 

• Ability tooperateindependentlyand alsocollaborate effectively with other members of the administrative support team and cross-functional partners, whilemaintainingconfidentiality, discretion, and tact

• Interest in learning and growing, both for personal development as well as for continuous improvement of the team 

Essential for the role

• High School diploma

• 5+ years of administrative support experience

• Strong written and verbal communication skills and ability to interact confidently with employees at all levels in the organization 

• Proficiencyin MS Office Tools (Outlook, Word, Excel, PowerPoint, & Teams) and cloud systems

• Ability to effectively multitask in a fast-paced environment whilemaintainingcurrent responsibilities

Desirable for the role

• Bachelor’s degree 

• Experience working in a global environment and/or a large corporation and supporting senior executives

• Industry experience (pharma, biotech, healthcare)

• Familiarity with project management software tools, methodologies and guidelines