Business Unit Administrator

Following the science to enable evidence‑based, compliant decision‑making

Putting patients first by supporting teams that deliver medicines safely and effectively

Doing the right thing through integrity, confidentiality, and accountability

Playing to win by delivering high‑quality outcomes in a fast‑paced environment

Being entrepreneurial by continuously improving systems, processes, and ways of working

Provide proactive, high‑level administrative support to the Oncology Franchise or Business UnitHeadsHead

Manage complex and dynamic diaries to maximise efficiency and effective time management

Prioritise and coordinate competing commitments, providing advance visibility of key activities

Organise internal and external meetings, including room bookings, hospitality, and logistics

Research, arrange, and manage travel and accommodation, producing detailed itineraries and proactively adjusting plans as diaries change

Ensure all travel is approved in line with governance requirements

Prepare and submit expenses, ensuring compliance with UKMC Travel & Expenses policy and highlighting any non‑compliance

Raise priorities or issues appropriately in the absence of the Franchise or Business Unit Head

Coordinate Franchise or Business Unit Leadership Team meetings, including:

• Scheduling meetings

• Agenda creation with the rotating chair

• Liaising with presenters and collaborators

• Attending meetings and tracking actions

Act as a key point of contact between the Franchise Head and Heads of Department

Serve as a subject matter expert and first‑line support for systems such as:

• Cybergrants

• Concur

• Veeva

Act as the single point of contact for new starters, supporting system access and onboarding training

Provide expert support for virtual meetings and maintain up‑to‑date knowledge of collaboration tools and processes

Create and maintain accurate BU distribution lists, organograms, and internal documentation

Coordinate Franchise Team Meetings, arranging venues, facilities, and logistics

Support, lead, and deliver projects as required by the Franchise or Business Unit Heads

Project manage agreed initiatives from planning through to delivery

Track progress against plan and communicate updates to interested parties

Identify and implement opportunities to improve administrative systems and processes to enhance efficiency

Activemember ofthe Oncology Business Unit admin team

Share standard process and suggest improvements to ways of working

Support or lead OBU‑wide or enterprise projects and events as required

Strong interpersonal, communication, and influencing skills

Proven project coordination and delivery capability

Flexible, positive, and proactive approach

Self‑starter able to prioritise workload and work independently using sound judgement

Ability to perform effectively under pressure

High attention to detail and strong focus on quality

Absolute discretion and ability to manage confidential and sensitive information

Advanced verbal and written communication skills

Advanced Microsoft Office skills

Experience organising complex meetings and managing senior‑level diaries

Demonstrated ability to make informed decisions when required

Proven experience providing administrative support at Director level

Experience with governance processes and structured ways of working

Knowledge of UK Marketing Company Head Office structures

Established internal networks within AstraZeneca or similar matrix organisations

Strong business awareness and understanding of organisational priorities

A flagship central London office with excellent national and international transport links

Close proximity to UK and global Oncology leadership teams

Strong cross‑functional collaboration in a modern, professional office environment

A values‑driven culture focused on excellence, partnership, and impact