Business Unit Administrator

Business Unit Administrator

Location: London, Pancras Square 

Introduction to role:

Do you thrive on orchestrating complexity so leaders can focus on what matters most? In this role, you will be the catalyst that keeps a high-impact team moving at speed, ensuring decisions happen quickly and actions land with precision. Your work will help translate bold commercial strategy into real-world momentum for medicines that change the lives of people living with cancer.

This is a seat at thecenterof a fast-moving environment where agility, initiative and clear communication drive progress every day. Can you anticipate needs three steps ahead and create order out of change? If so, you’ll enable leaders to spend their time where it makes the biggest difference—shaping markets, launching therapies and advancing our mission to transform cancer care.

Accountabilities:

Administrative supportand Prioritization: Own comprehensive diary management forFranchise heads/Business heads, prioritize competing demands, provide forward visibility of commitments and ensure timely follow-up of actions arising from meetings to maximize leadership impact.

Travel and Expenses Governance: Research options, book and rebook complex travel and accommodationforFranchise heads/Business heads; produce detailed itineraries; secure required approvals; prepare expense submissions aligned to policy and proactively flag any non-compliance to protect budgets and standards.

Meeting and Event Orchestration: Plan, schedule and deliver internal and external meetings end to endroom bookings, hospitalityandmaterialsfor the wider Franchise/Business Unit teams.

Leadership Team Enablement: Coordinate Leadership Teammeetings for the Franchise/Business unit director—set dates, partner with the chair on agendas, liaise with speakers, attend sessions and track actions—so priorities are clear and execution stays on track.

Systems Expertise and First-Line Supportfor the widerFranchise/Business Unitteams:Serve as the go-to expert for core systems such asCyberGrants(sponsorship payments), Concur and Veeva approvals, providing first-line support to local users and escalating via approved channels to maintain continuity.

Onboarding and Access: Act as single point of contact for new starters, securing systems access and providing training to accelerate their productivity from day one.

Virtual Collaboration Excellence: Set up and support virtual meetings with confidence; stay current on new collaboration technologies and process updates to enhance hybrid working.

Information Management: Maintain accurate distribution lists and up-to-date organizational charts.

Project Delivery and Change: Support, lead and deliver projects as required by the Franchise/Business Headand wider teams; project manage agreed interventions, track progress versus plan and communicate status to stakeholders; identify and implement new administration systems and processes that raise efficiency.

Community Contribution: Be an active memberof the OBU admin group, sharing best practice; support or lead cross-team or enterprise events and projects to scale impact beyond your immediate team.

Essential: 

Strong interpersonal and influencing skills

Experience of organising complex meetings and complex diary managementat anadministratoror PA level.

Project coordination skills

Flexibility and positive attitude.

Self-starter, able to prioritise own workload, work unsupervised and use own initiative to solve problems.

Able to perform effectively under pressure.

Focus on quality and attention to detail

Maintains confidentiality anddeals discretely with sensitive information at all times.

Advanced verbal and written communication and interpersonal skills.

Advanced word processing skills, extensive knowledge of Microsoft office packages and able to design and create high quality PowerPoint presentations.

Proven track record of delivering projects.

Experience of exercising judgement to make decisions when appropriate.

Desirable: 

• Experience of Governance processes and ways of working 

• Track record of providing effective administrative support at Director level.

• Knowledge of UK Marketing Company Head Office structure and a network of contacts within AstraZeneca.

• Business awareness and an appreciation of priorities