Administrative Assistant, Global Corporate Affairs

Do you excel at keeping leaders one step ahead and operations running smoothly? In this role, you will be the trusted coordinator behind the scenes, enabling senior leaders to move at pace, make clear decisions, and communicate effectively. Your work will help the business operate with precision so our science can reach patients faster.

You will join a high-performing, digitally savvy team that partners across functions to remove friction, streamline processes, and support bold ideas. Could you see yourself connecting stakeholders across time zones and making complex schedules feel simple? If so, this role offers a visible platform where your organization, judgement, and follow-through directly contribute to outcomes that matter.

Accountabilities:

• Administrative Support: Provide day-to-day administrative and secretarial support to Senior PAs and leadership, including diary management for Senior Directors and above, meeting coordination, and timely follow-up on actions to keep priorities moving.
• Expense Reporting: Prepare and process expense claims for leaders following policy and cycle timelines, ensuring completeness, compliance, and accurate reconciliation that stands up to audit.
• Travel Management Support: Coordinate travel and visa arrangements for the leadership team, including flights, accommodation, transfers, and itineraries, aligning all bookings with policy while minimizing disruption and cost.
• Purchase Orders and Financial Administration: Raise purchase orders for team activities, support invoice processing, and liaise with suppliers per procurement guidelines, enabling smooth financial operations and reliable vendor relationships.
• Meeting, Project and Event Support: Manage room bookings, create Zoom/Teams meetings and webinars, provide basic technical support, and assist with logistics for internal and external events so every engagement runs to plan.
• Carbon Targets Tracking: Maintain accurate records and monthly updates for carbon-tracking activities across your teams, supporting enterprise commitments and transparent reporting.
• Leave Cover and Team Flex: Provide annual leave and sickness cover for GCA PAs and collaborate with Administrators and EAs across CALT teams, maintaining continuity and consistent service standards.
• Operations Support: Help maintain distribution lists, org charts, and other core operational processes that underpin team communication and clarity.
• Policies and Procedures: Understand and always adhere to the AstraZeneca Global Code of Conduct, including global policies and procedures, setting a high bar for compliance and integrity.

Essential Skills/Experience:

• Proven experience in administrative support within a complex, global or matrix environment.
• Strong organisational skills with attention to detail and the ability to manage multiple priorities with urgency and accuracy. 
• Proficiency with Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint) and virtual collaboration tools (Zoom/Teams webinars). 
• Confidence managing purchase orders, expenses and basic financial processes in line with policy. 
• Clear, professional communication skills in English (written and verbal). 
• Service-oriented approach, discretion with confidential information, and ability to build strong working relationships across teams and geographies. 
• Problem-solving approach with a focus on continuous improvement and consistency in execution. 
• Familiarity with travel coordination, visitor management, and event logistics. 
• Experience supporting sustainability and/or other operational tracking is a plus. 

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Why AstraZeneca:

Here, your contribution translates into real-world impact: you will power a fast-moving, collaborative enterprise that applies digital innovation and practical problem-solving to help science reach patients sooner. We bring unexpected teams together to challenge assumptions, take smart risks, and make decisions at speed, while valuing kindness alongside ambition. You will learn from bright minds, work across boundaries, and see how your precision in operations supports bold communications and strategic change that shape the future of our business.

Step into a role where your coordination elevates leadership and accelerates impact—make your move today to shape outcomes for patients and your career!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.