Business Coordinator

Career Level: C3

Introduction to role:
Are you ready to orchestrate high-impact operations that help technology teams deliver breakthroughs for patients? As a Business Coordinator, you will be the connective force that keeps leaders and cross-functional teams aligned, empowered, and moving at pace. Your work will free our experts to focus on building digital platforms and data capabilities that transform how we discover and deliver medicines.

You will run the rhythms of the business—calendars, meetings, travel, events, and project support—while elevating quality through precise reporting and presentations. By leveraging modern tools, including AI, you will drive simplicity and efficiency across a diverse, global network. Can you anticipate needs, streamline workflows, and turn complexity into clarity?

Accountabilities:
Executive Operations: Manage dynamic calendars, coordinate meetings across time zones, handle travel logistics, and process expenses to keep senior leaders focused on outcomes.
Event and Initiative Orchestration: Plan and deliver events and cross-functional projects that build momentum, strengthen partnerships, and drive adoption of new ways of working.
Presentation and Reporting Excellence: Create polished presentations and accurate reports that inform decisions and shape strategy.
Workflow and Records Stewardship: Maintain reliable records, streamline processes, and resolve queries quickly so teams can operate without friction.
Knowledge and Access Management: Administer SharePoint sites and distribution lists to keep information organized, secure, and easy to find.
Collaboration and Continuous Improvement: Foster inclusive collaboration, gather feedback, and implement improvements that simplify how teams work together.
Technology Enablement: Use productivity platforms and AI tools to automate routine tasks and increase throughput with measurable efficiency gains.
Leadership Support and Follow-through: Capture meeting minutes, track actions, and ensure commitments are met, turning decisions into delivery.
Prioritization and Pace: Triage competing demands, focus on what matters most, and sustain high-quality output under pressure.

Essential Skills/Experience:
Manage complex calendars, schedule meetings, coordinate travel arrangements, and process expenses for leaders and teams.
Organize and support events, projects, and cross-functional initiatives.
Prepare high-quality presentations and reports with strong attention to detail.
Maintain accurate records, support workflow, and resolve queries promptly.
Administer SharePoint sites and distribution lists.
Foster collaboration and promote continuous improvement across teams.
Leverage technology, including AI tools, to enhance efficiency and productivity.
Take meeting minutes and support senior leaders as needed.
Prioritize tasks and work effectively under pressure in a dynamic environment.

Desirable Skills/Experience:
Proficiency with Microsoft 365 tools including Outlook, Teams, PowerPoint, Excel, OneDrive, and SharePoint administration.
Experience coordinating complex programs in a global, matrixed environment and partnering with diverse stakeholders.
Confidence working with data, dashboards, and templates to standardize reporting and improve transparency.
Familiarity with AI-enabled productivity platforms and automation tools to streamline workflows.
Strong written communication, discretion with confidential information, and a track record of concise, actionable minutes.
Exposure to process improvement methodologies (e.g., Lean, Six Sigma) or relevant certifications in project coordination or business administration.

When we put unexpected teams in the same room, we unleash bold thinking with the power to
inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge
perceptions. That's why we work, on average, a minimum of three days per week from the office. But that
doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual 
flexibility. Join us in our unique and ambitious world.

Why AstraZeneca:
Join a diverse network of entrepreneurial technologists who pair a scientific mindset with leading digital platforms and data to unlock the potential of science. We experiment boldly, learn continuously, and build partnerships across the enterprise and beyond to accelerate progress where it matters most—delivering medicines to patients. With investment, trust, and the freedom to create, you will collaborate across unexpected teams to challenge the status quo, drive simplicity at scale, and see your impact ripple through the organization. We value kindness alongside ambition, and we back you to shape your path while helping us reshape an industry.

Call to Action:
Step into this role to power high-performing teams and turn operational excellence into patient impact—bring your coordination superpowers and make it happen!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.