Manager, PRC Coordinator, Promotional Review and Operations

This is what you will do:

The Manager, PRC Coordinator, Promotional Review and Operations (PRO) is a dynamic leader responsible for managing and optimizing the promotional review process for commercial advertising within the designated therapeutic areas. This role is key in driving collaboration between Commercial, Regulatory, Legal, Compliance, Medical, Business Operations, and other cross-functional teams to ensure compliance and efficiency. Additionally, the Manager oversees agencies of record (AOR) and vendor activities to align with standard operating procedures (SOPs) and business objectives.

In this position, the Manager will work closely with PRO Process, Lifecycle, and System Managers to ensure seamless integration of processes and continuous improvement within the promotional review framework.

You will be responsible for:

Leadership and Management:

• Lead the US Promotional Review system and process ensuring compliance with regulatory promotional guidelines.
• Act as the Project Manager for system enhancement projects, overseeing scope, schedule, risk management, and resource allocation.
• Serve as the Subject Matter Expert (SME) for the Promotional Review system, managing administrative tasks within Veeva PromoMats to ensure smooth operations.
• Collaborate closely with PRO Process, Lifecycle, and System Managers to ensure cross-functional alignment, particularly for system-related improvements, label updates, and operational enhancements.

Training and Guidance:

• Deliver 1:1 refresher training and support to internal and external stakeholders, ensuring adherence to best practices, policies, and procedures within the promotional review process.
• Partner with cross-functional teams to align and execute the overall business strategy, policy updates, and procedural practices, promoting a culture of compliance and continuous improvement.

Collaboration and Communication:

• Collaborate closely with Regulatory Affairs, Process, Lifecycle, and System Managers to manage the workflow for label updates, ensuring that all materials are updated, reviewed, and approved ahead of deadlines.
• Foster strong working relationships with internal stakeholders (e.g., marketing, regulatory, legal, and medical teams and other internal partners) and external partners, ensuring transparent communication and smooth operations.
• Facilitate cross-team meetings to ensure stakeholder alignment and process improvements.

Project and Process Management:

• Manage priorities and timelines for multiple projects with minimal supervision, making strategic recommendations for process enhancements and improving overall efficiency.
• Oversee coordination of system implementations with IT and third-party vendors, ensuring successful system rollouts.
• Establish best-practice protocols for vendor management, ensuring compliance with SOPs, contracts, and business objectives.
• Create and maintain detailed project plans, ensuring full regulatory and legal compliance across all tactical plans.

Launch Excellence:

• Monitor and track launch dates maintaining alignment with launch readiness milestones to ensure timely execution.
• Partner with key stakeholders to plan and execute events and post-launch feedback sessions to gather insights and improve future processes.
• Share global best practices across the organization to drive consistency in launch planning and execution.

Additional Responsibilities:

• Collaborate with Corporate Communications to provide updates, facilitate training sessions, and embed new processes effectively across teams.
• Lead the creation of launch training programs for new hires to ensure they are up to speed with company SOPs, systems, and promotional review processes.
• Perform ad hoc responsibilities as needed to meet evolving business needs.

You will need to have:

• 5+ years of experience with the promotional review process, preferably in life sciences.
• Proficiency in Veeva Vault PromoMats.
• Strong verbal and written communication skills, with proven interpersonal and negotiation abilities.
• Excellent presentation skills and ability to communicate complex processes clearly.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint).
• Demonstrated ability to prioritize and meet project deadlines in a fast-paced environment.
• Collaborative problem-solving skills and the ability to work cross-functionally, including with senior leadership.
• Bachelor’s degree or equivalent experience in life sciences, business, or a related field.
• The duties of this role are generally conducted in an office environment. As is typical of an office-based role, employees must be able, with or without an accommodation to: use a computer; engage in communications via phone, video, and electronic messaging; engage in problem solving and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours.

We would prefer for you to have:

• MBA or advanced degree.
• Experience managing internal resources and external vendors, with a focus on delivering high-quality work.
• Proven success working in a fast-paced, entrepreneurial environment where multitasking and adaptability are key.
• Experience developing and implementing SOPs, guidelines, and policies within the life sciences industry.
• Superior time management skills, with the ability to handle multiple priorities and delegate tasks effectively.

The annual base salary (or hourly rate of compensation) for this position ranges from $105,840 to $158,760. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.  In addition, our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles), to receive a retirement contribution (hourly roles), and commission payment eligibility (sales roles). Benefits offered included a qualified retirement program [401(k) plan]; paid vacation and holidays; paid leaves; and, health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. 

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.