Administrative Coordinator, Immunology Cell Therapy

Administrative Coordinator, Immunology Cell Therapy

Location: Seaport, Boston, Massachusetts

Introduction to role:

Are you an experienced administrative professional that is energized by working in a fast-paced global environment where every day brings new challenges and opportunities? We are looking for an Administrative Coordinator in our Seaport office in Boston to join the Immunology Cell Therapy group in BioPharma R&D. Our ambition is to build a world class organization that accelerates the delivery of transformative cell therapies for patients with immune mediated diseases. It’s our big vision that unites and inspires us.

Accountabilities:

As the Administrative Coordinator for Immunology Cell Therapy, you will provide valued support to leaders, teams and key business processes in this critical function. You will operate in a dynamic and fast-paced environment – navigating calendar conflicts, arranging meetings and travel, ensuring prompt creation of contracts and payment of PO’s, assisting with recruitment and onboarding of new team members, and supporting engagement events. You will work with urgency and focus to proactively communicate with team members, relentlessly seek to organize and simplify your work, and collaborate regularly with administrative colleagues across our global team.

This is a full-time position based in Boston, Massachusetts.

Activities/duties will include:

• Lead sophisticated calendars for our VP Immunology Cell Therapy and the leadership team (including Executive and Senior Directors) to schedule meetings, prioritize conflicts and respond to evolving requests
• Coordinate with our global admin team (US, UK and Europe)
• Manage coordination of logistics for leader meetings and engagements
• Handle domestic and international travel arrangements
• Provide specialist project administrative support to leaders and department, as required
• Develop and maintain processes, promote standard practice and share expertise in key systems
• Be point of contact for Seaport site events, facility issues, and inquiries
• Support and contribute to creating a successful project team, facilitating good cross-team collaboration
• Effectively lead special projects and other duties as assigned
• Support planning and logistics for live and virtual meetings/conferences
• File expense reports with accuracy, compliance and efficiency for team members,
• Track and support assigned internal projects and processes and generate reports from various internal systems under tight time constraints

Essential Skills/Experience:

• High School Diploma or GED required, Bachelors’ degree preferred
• 5+ years of experience in an administrative role supporting complex projects
• Prior experience supporting multiple functional leaders
• Proficiency in Microsoft Office Suite and SharePoint
• Excellent verbal and written communication skills
• Impeccable professionalism with strong foresight and organizationally savvy with sensitivity to highly confidential information
• Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively
• Demonstrate attention to detail, working to consistently deliver to a high standard
• Strong organizational, forward-planning and stakeholder management skills
• Solid relationship-building skills to develop networks both within the company and externally
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations

Desired Skills/Experience:

• Relevant training, multitasking, certifications in software, and/or time management
• Strong written and verbal communication skills
• Ability to interact confidently with executives and employees at all levels
• Ability to prioritize time critical assignments
• Experience working in a fast-paced global environment balancing competing priorities
• Experience providing high quality, professional support service, working proactively and independently without day to day direction.
• Demonstrate flexibility and adaptability to meet changing business demands.
• Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca, we are driven by the desire to make a greater impact. We are a team of leading specialists, driven to pursue scientific knowledge. We see the bigger picture and know where we can make the biggest impact. We're strong storytellers and communicators, showcasing our work across the business to gain consensus and bring others on the journey with us. We're also resilient, learning from our successes and our setbacks. We're driven by our purpose and making an impact on patients. We are never complacent about scientific discovery and development. Here we are always pushing our productivity, searching for new knowledge and the next breakthrough.

Are you ready to make a bigger impact? Apply now and join us in our journey to push the boundaries of science and make a difference in the lives of patients worldwide.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.