Senior Manager, Drug Project Coordinator

Introduction to role:

This role is based in Barcelona, with an on-site commitment of three days a week. Fluency in English is required.

Are you ready to make a difference in the world of rare diseases?

As a Senior Manager, Drug Project Coordinator at Alexion, part of AstraZeneca, you'll play a pivotal role in our R&D Global Portfolio and Program Management department. Collaborating closely with the R&D Global Program Manager and cross-functional teams, you'll ensure high-quality project coordination and foster efficient team execution towards project goals. Empowered as a subject matter expert, you'll support major initiatives and have the opportunity to stretch into project manager duties based on organizational needs. Are you up for the challenge?

Accountabilities:

This position plays a critical role in providing project support in partnership with the GPM, including owning the operational duties to enable optimal GPT operations, including but not limited to:
• Project team meeting logistics (e.g., project team calendar, scheduling, room bookings, logistics, slide sharing, agendas and minutes etc.).
• Information Management (e.g., SharePoint management, storing of minutes, presentations, version control of documents), according to best practices for project teams.
• Maintain and develop expertise in appropriate IT systems to ensure efficient use and provide expertise and support to resolve time-sensitive queries.
• Preparation of reports to ensure high data quality and all project information is accurately reflected in Project Management Systems (e.g., Planisware).
• Governance presentation logistics and management.
• Supporting project risk management activities.
• Communications coordination (e.g., creating and maintain project team distribution lists, onboarding materials of new project team members, and preparing monthly reports, tracking of milestones and goals).
• Proactively tracking action items to completion; identifying issues and mitigation plans early and escalating appropriately.
• Applying project management best practices in the planning, alignment, initiation, execution, control, and closing of projects.
• Partner with other project coordinators on establishing and utilizing best practices.
• Leverages technical skills and organizational knowledge to effectively get work done.
• Ability to bring others along and communicate value proposition to stakeholders across various levels and throughout the organization.
• Supports and/or leads GPPM functional initiatives.
• Able to assess organizational needs against functional objectives.

Essential Skills/Experience:

• Minimum of a bachelor’s degree in scientific/technical discipline.
• 5+ years of direct experience in regulated healthcare project coordination, analyst or management roles, ideally in Pharmaceutical R&D drug development.
• Competency with Planisware and Microsoft applications, including MS Project, Excel, PowerPoint, SharePoint, Teams.
• Significant attention to detail to be able to deliver high quality reporting and project insights.
• Ability to work on multiple projects in a fast paced and changing environment
• Excellent written and oral communication skills.
• Proficient in the use of AI tools to drive efficiently in project operations. 
• Demonstrated ability to produce high quality and accurate information and maintain accurate record of documents with attention to detail.
• Ability to format documents (.ppt, .doc, .xls, etc.) for consistent, professional appearance and experience handling sensitive information in a confidential and discrete manner.
• Must be able to exercise judgment, tact, and diplomacy on behalf of the GPPM team when dealing with different levels of management.
• The duties of this role are generally conducted in an office environment. As is typical of an office-based role, employees must be able, with or without an accommodation to: use a computer; engage in communications via phone, video, and electronic messaging; problem solve; engage in complex and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours.

Desirable Skills/Experience:

• Graduate degree.
• 5+ years of relevant industry experience in relevant roles.
• Direct Planisware experience strongly preferred.
• Fundamental understanding of the Drug Development process.
• Project Management Institute (PMI) qualifications (e.g. PMP certification) or similar formal training preferred.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca's Alexion division, you'll find yourself at the forefront of innovation in rare diseases. Our entrepreneurial spirit combined with our commitment to patients creates an environment where your work truly matters. You'll be part of a team that values diversity and inclusiveness while driving change with integrity. With tailored development programs designed for both skill enhancement and empathetic understanding of patient journeys, your growth aligns with our mission. Here, your career is not just a path but a journey towards making a real impact.

Ready to take the next step? Apply now and become part of our pioneering team!

Date Posted

Closing Date

Alexion is proud to be an Equal Employment Opportunity and Affirmative Action employer. We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment, training, compensation, promotion, and other terms and conditions of employment based on race, color, religion, creed or lack thereof, sex, sexual orientation, age, ancestry, national origin, ethnicity, citizenship status, marital status, pregnancy, (including childbirth, breastfeeding, or related medical conditions), parental status (including adoption or surrogacy), military status, protected veteran status, disability, medical condition, gender identity or expression, genetic information, mental illness or other characteristics protected by law. Alexion provides reasonable accommodations to meet the needs of candidates and employees. To begin an interactive dialogue with Alexion regarding an accommodation, please contact accommodations@Alexion.com. Alexion participates in E-Verify.