Business Support Coordinator

Are you ready to drive excellence and enable innovation? As a Business Coordinator, this role partners closely with senior leaders, showcasing advanced AI solutions to streamline workflows and provide high-quality support across business operations, communications, and project activities. Working at the intersection of science, data and technology, the position helps teams stay organised, connected and focused on delivering meaningful impact for patients worldwide. Digitally fluent, proactive individuals with a passion for continuous improvement will thrive here!

Accountabilities:

• Support senior leaders by managing complex calendars, prioritising meetings and coordinating across global time zones, using intelligent digital platforms to keep work flowing smoothly.  

• Coordinate complex domestic and international travel, including visas and accommodations, ensuring accurate expense reconciliation and adherence to policy.  

• Drive procurement activities such as PO creation, vendor onboarding, SOWs and invoice tracking, helping to embed standardised ways of working across teams.  

• Plan and deliver virtual and hybrid events, using collaboration tools and digital logistics solutions to create engaging, efficient experiences.  

• Own the operating rhythm for committees and teams, tracking actions and deliverables through automated dashboards and workflow tools that keep everyone aligned.  

• Handle sensitive and confidential information with discretion, using secure digital platforms and robust information governance practices.  

• Build effective relationships with the wider Business Coordinator community, Global Leadership Teams, respective SET area teams and external partners to enable smooth collaboration.  

• Communicate with confidence, managing priorities and expectations with integrity while influencing positive outcomes across a diverse stakeholder group.  

• Continuously review and refine administrative processes, implementing standards and templates that maximise automation and digital enablement.  

• Actively use available learning resources and tools (such as ChatGPT, Copilot and AI-focused training) to develop skills and stay ahead of emerging digital capabilities.  

• Champion the adoption and integration of automation tools, including AI-driven scheduling and digital document management, to simplify and standardise business support processes and nurture a culture of innovation and learning.  
  

Essential Skills/Experience:

• Education: Bachelor’s degree or equivalent experience. 

• Proven experience managing complex calendars, meetings, international travel, expenses, procurement (POs/SOWs/vendor onboarding), invoices, and vendor management across time zones. 

• Hands-on use of enterprise AI and automation tools (e.g., Copilot, AZ ChatGPT) to streamline workflows, scheduling, and standardize processes. 

• Ability to design and maintain automated trackers/dashboards (e.g., Power BI, SharePoint/Lists, Smartsheet) for actions, deliverables, and operating rhythms. 

• Advanced proficiency with all Microsoft 365 applications (Teams, Outlook, SharePoint, OneDrive, OneNote, To Do) and other digital tools (Zoom, Teams, etc.) for virtual/hybrid events and logistics. 

• Strong adherence to confidentiality, data privacy, and information governance using secure digital systems. 

• Analytical, organizational, and communication skills; effective stakeholder management at senior levels.  

• Proven ability to collaborate across teams and levels, communicate clearly, adapt quickly, and build productive relationships that make collaboration seamless and effective. 

• Demonstrated ability to inspire and embrace change, solve problems proactively and effectively, and handle multiple priorities in a fast-paced global environment, with ongoing upskilling in AI/digital tools. 

• May involve occasional early/late meetings to accommodate different time zones worldwide. 

• Periodic travel may be required for onsite meetings and events.  

Desirable Skills/Experience:

• Relevant vocational qualification  

• When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca brings together curious minds in an inclusive environment where science, data and AI combine to tackle some of the world’s most complex diseases. Teams collaborate across disciplines and geographies, learning from academia, biotechs and industry partners while pushing the boundaries of what is possible in healthcare. Knowledge is shared openly so people can grow their skills over time, explore new ideas without fear of failure and see the impact of their work on patients’ lives across the globe.

Ready to help shape the future of science-enabled business operations? Apply now!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.