Personal Assistant to SVP OBU Europe & Canada

Personal Assistant to SVP OBU Europe & Canada

Be part of redefining our future by thinking and acting differently. From becoming a digitally enabled enterprise to accelerating launches. It means we are forward looking, challenge the status quo, reflect on insights, spot opportunities and act on smart risks!

Be part of a global, winning team filled with the smartest minds. Our diversity is our strength; it reflects the variety of patients we serve. We strive to create a place where everyone is empowered to speak up and share ideas, and we welcome alternative perspectives to push our thinking further, together.

We are currently looking to recruit a permanent Personal Assistant, who has worked in a global organisation, to join our team in the Europe & Canada Oncology department, based at our offices in Baar, Switzerland.

What you’ll do

This is an exciting opportunity for you to take on a varied, challenging and proactive role within our team. Your primary focus will be on providing high quality and professional support to the Senior Vice-President and his leadership team.

Facilitating smooth communication between the SVP and other senior internal/external stakeholders, you will remain professional and have good business awareness with sensitivity to confidential information, a can-do attitude balanced with a good sense of humour.

Prioritisation will be the key to success in this role alongside excellent verbal, written and interpersonal skills.

Responsibilities and Accountabilities

• Complete diary management

• Coordinate internal and external meetings, travel arrangements and events

• Communication with all different levels of stakeholders

• Responding to enquiries (point of contact)

• Documentation and Purchase Order creation

• Effectively manage special projects and other duties as assigned

• Perform other administrative tasks using independent judgement and discretion

• Proficient use of various types of technology including managing Sharepoint/Teams sites effectively

• Act as part of a wider administrative support team, working together to share best practices and problem solve

• Working closely with comms, finance and human resources as a partner to ensure efficiency

Essential for this role

• Broad administrative and personal assistant experience

• Excellent working knowledge of current IT /software packages with a good aptitude to learn new tools and systems

• Flexible with a 'can-do' curious attitude to continuously improve processes & ways of working

• Experience of working within a complex global organization

• With an eye for detail, manage multiple projects/tasks simultaneously and effectively

• Good communication skills / strong EQ

• Forward-looking, results-oriented, focused/proactive problem solver

• Work well independently, as well as in a team setting

• Ability to prioritize tasks and meet deadlines

• Keen understanding of professional and diplomatic interpersonal skills

• Possesses general knowledge of working globally within a variety of cultures

• Intermediate knowledge of German to interact with outside providers (Hotels, Restaurants etc)

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.