Global Meetings and Events Project Manager

📌Positions are open to Mexican Citizens and official residents of Mexico.
📍Location: Guadalajara (hybrid)
📌Strong English Communication Skills required

Must Submit Resume in English

About the AstraZeneca

AstraZeneca is a global, science-led, patient-focused pharmaceutical company that focuses on the discovery, development, and commercialization of prescription medicines for some of the world’s most serious disease. But we’re more than one of the world’s leading pharmaceutical companies. At Astra Zeneca, we’re dedicated to being a Great Place to work!

About the team

At AstraZeneca every one of our employees makes a difference to patient lives every day.  Our science lives beyond our labs –our global perspective means we use talent and expertise from all over the world to make our medicines a success.  The Global Meetings and Events (GME) team sits within the Global Business Services (GBS) organization and is responsible for implementing and completing a global Strategic Meetings Management Program (SMMP) across Commercial, Enabling Units and Science Units.

About The role

The GME Meeting Manager, reporting into the GME Team Leader, will drive best-in-class meeting and events planning services that are cost effective and deliver value to AstraZeneca.  they will have end to end accountability for internal and external meeting execution (face-to-face, virtual and hybrid), collaborating closely with business owners, sourcing, and logistics partners to ensure success. This includes vendor review and negotiation, being responsible for website development, attendee management, compliance and final program billing and reconciliation.  Travel will be required to assist with on-site logistics for larger, more complex meetings.

Accountabilities

The ideal candidate will have strong project management, problem solving, negotiation and social skills, and be able to work with little supervision.  they must be highly organized, flexible, thrive in a fast-paced and highly regulated environment, be willing to collaborate with other areas where needed and handle multiple projects with tight deadlines.  they should understand the business objectives, workplace culture and be able to keep up with evolving priorities. they will chip in to broader organization programs and company goals.

• End-to-end accountability to plan and complete internal and external meetings (face-to-face/virtual/hybrid) by working in collaboration with the business meeting owner and external partners for all aspects of a meeting, including site recommendations, production supplier recommendations, contract negotiations, budgets, catering, creation and ownership of project plan, attendee management, travel arrangements, event agenda and on-site support.
• Understand the business priorities and AstraZeneca culture including regulations, policies, and reporting requirements.
• Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external, with the ability to work across time zones with global collaborators.
• Due to global nature of project teams, there will be regular early starts/late evenings. And some weekends may be required.
• Source and recommend virtual meeting format to achieve desired meeting output, suggesting new technologies as appropriate.
• Identify creative solutions to find cost saving opportunities while adapting to constantly evolving business needs, policies, and laws.
• Manage internal compliance process on behalf of the business owner, guide and direct business owner on process and requirements.
• Be an active member of the broader GME team to provide benchmarking, standard processes, and knowledge sharing.
• Effectively manage external vendors and internal collaborators while establishing collaborative relationships.

Requirements

• Experience with large meeting and events planning (100+ attendees)
• Demonstrated financial/budget proficiency.
• Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial clarity.
• Proven track record to act independently and be resourceful in approach to problem solving.
• Strong communications, negotiation and influencing skills; ability to lead to desired outcomes.
• Proficiency in MS Office tools (Word, PowerPoint and Excel)
• Ability to travel by airplane, boat, rail and/or car, when required (up to 25%)
• Flexible with occasional early meetings.

Desirable

• College Degree
• Pharmaceutical meeting planning experience
• Experience with meeting industry technology a plus (CVENT)
• Certified Meeting Planning or Certified Meeting Management Certification
• 5+ Years in Meeting management and/or Travel industry experience
• 5+ Years Project Management experience

Why AstraZeneca?

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognising their potential. Join us on our journey of building a new kind of organisation to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering innovative methods and bringing unexpected teams together.

Interested? Come and join our journey.

So, what’s next!

Are you already envisioning yourself joining our team? Good, because we can’t wait to hear from you.

Where can I find out more?

Our Social Media:

Follow AstraZeneca on LinkedIn https://www.linkedin.com/company/1603/

Follow AstraZeneca on Facebook https://www.facebook.com/astrazenecacareers/

Follow AstraZeneca on Instagram https://www.instagram.com/astrazeneca_careers/?hl=en

Expectation of working in the office 3 days a week statement

When we put unexpected teams in the same room, we ignite ambitious thinking with the power to inspire life-changing medicines. In-person working give us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn’t mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility.

Join us in our outstanding and bold world!!!

AstraZeneca is an equal opportunity employer.

AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or parental leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We align with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.