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Finance Assistant / Invoicing Assistant

Location Warsaw, Mazovia, Poland Job ID R-121696 Date posted 13/01/2022

The Finance Assistant will report into the Global Head, Business Planning and Operations, and his/her primary responsibilities will be raising and tracking Purchase Orders, tracking spend, invoicing, Assets & Capital Expenditure management as well as CAPEX demand and managing CAPEX budgets within CPSS. This role will be a member of Business Planning and Operations group and a key contact for the teams within CPSS.

Typical Accountabilities

  • Serve as the first-line contact for queries regarding CAPEX demand, asset status and CAPEX, purchase orders and invoicing within CPSS

  • Raises new purchase requisitions and amends existing purchase orders around CAPEX as well as raise new/amend existing Purchase orders on behalf of R&D study leaders

  • Create and maintain accurate data records in the CPSS invoicing excel database in a timely manner.

  • Promotes compliance with established AZ finance policy, standards and processes.

  • Develops good relationships with customers, checking status of PR and providing regular updates to customers to ensure there are no delays in purchase order being generated.

  • Provides support and develop expertise in finance systems: Coupa, AdminDirect Interface and others

  • Independently and pro-actively resolves issues and challenges related to supported projects and actively searches for continuous improvement in all areas to simplify ways of working

Essential qualifications and experience:

  • Experience raising purchase orders and managing invoices

  • Experience of working in a high volume, performance driven transactions environment.

  • Experience of working in a customer oriented organisation and track record of delivering high levels of customer service to internal and external customers.

  • Experience with Microsoft Excel

  • Influencing and interpersonal skills

  • Communication skills

  • Fluent English.

  • Qualifications:  English Language and Maths to GCSE level C or equivalent


  • Experience in the pharmaceutical industry

  • Stakeholder management in the matrix organization

  • Accounting training

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.

10001190 C FIBP R&D BioPharmaceuticals

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Great culture, great work assignments, supportive management. Rotation opportunity within the company. They value inclusion and diversity.