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Warehouse Export Specialist

Location Newark, Delaware, United States Job ID R-174691 Date posted 17/09/2023

Make a positive impact in a team where it means more! In Operations we have a big ambition – to deliver more medicines to patients, quicker and more affordably. 

Shift: 1st shift position (Monday  – Thursday) /10 hours per shift.

The AstraZeneca Newark Supply Site in Newark, DE, was established in 1971 and currently employs approximately 260 people. Over the course of these years, Newark has undergone many product portfolio changes since it first began as Stuart Pharmaceuticals through today as the designated AZ North America Packaging Center of Excellence and a Flexible Formulation site for global supply of complex products. The site provides a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities. It’s important to us that you bring your full self to work every day. To help maintain your best self, here’s a sneak peek into some of the things this site provides for you: on-site fitness center access, lunch & learns, sustainable office working environment, team, site and family activities, life-long learning, diversity & inclusion, tuition reimbursement, and dining center.

We are driven by our commitment to deliver accelerated growth for AstraZeneca and to make people’s lives better. It pushes us to keep building on our foundations and progressing as we turn our ever-growing and increasingly complex pipeline from molecule to medicine.  In AstraZeneca Operations, we have used the Manufacturing Excellence program to implement a Lean approach – identifying what to do, how to do it, who should do it and when it should be done. All of which has improved Lean performance and Business Results.

Looking to the future, our challenge now is to sustain and improve this effort by establishing Lean as the behavior that underpins our vision so that the Global Operations teams align with Lean and how it will underpin our future success.

The Warehouse Export Specialist is responsible for managing the daily export activities for primary distribution from the Newark site, including managing freight forwarder relationships, delivering new export lanes, understanding and ensuring shipments are set up per approved route risk assessments, respond to investigation requests, and drive improvements, to ensure consistent supply to other AstraZeneca manufacturing sites and markets. These responsibilities are achieved in accordance with Supply Chain strategies while adhering to cGMP, SHE and SOX regulations.

Shift: 1st shift position (Monday  – Thursday) /10 hours per shift.

Major Responsibilities

Manage Newark’s export shipping activities, to include the coordination of trade export shipments, export product launches, miscellaneous no charge exports supporting site engineering activities. This includes the accurate preparation of required government, customs, freight forwarder and broker documentation.

• Supports event management process through communicating times when shipments may not be sent or received.

• May be process owner for export shipping process and/or sub-processes.

• Manage requirements for requesting and documenting export licensing for those products and receiving countries requiring licensing.

• Relationship owner with Freight Forwarder(s) for Newark Site, ensuring SOP’s are in place, and Newark exports are shipped according to AZ requirements and timelines. Lead site performance meetings with Freight Forwarders and represent Newark in Business Review Meetings, providing feedback on Forwarder performance.

• Primary liaison to FGDC shipping team, ensuring all exports are prepared and loaded in standard fashion, completed as priorities dictate.

• Responsible to understand requirements, develop and document new export transportation lanes, including coordination with the Global Logistics group to understand and deliver shipments according to the approved route risk assessments for Newark Site.

• Ensure material classified as dangerous goods is shipped according to Department of Transportation, I.A.T.A./I.C.A.O. (Int’l Air Transport Assoc. / Int’l Civil Aviation Organization), I.M.O. (Int’l Maritime Civil Aviation Organization and Customs regulations. This responsibility requires regular training and re-certification by law.

• Respond to investigation requests from Global Logistics Group for Product Quality Complaints from global receiving sites with necessary freight forwarders, driving to root cause, and delivering CAPA’s as necessary to prevent recurrence. Manage changes in regulations and internal distribution guidelines, by keeping abreast of changes not only in the US but all receiving countries import requirements as well.

• Manage requirements for reporting and documenting the export of materials classified under the Import for Export Provision.

• Manage export document record retention per AZ Global Retention and Disposal schedule, FAA Dangerous Goods Audit schedule, and any other relevant export regulations. Develop and manage SOP’s related to all export activity from the Newark Site.

• Responsible for managing the returned goods process for exported freight that needs to return to the Newark Site.

• Participate on local, regional, and global Project teams involving exported product (eg. Launch Teams, patent losses, new equipment introductions)

• Train warehouse personnel on requirements and changes related to export shipments.

• Identify and lead process improvement initiatives related to exports and distribution strategies.

• Ability to understand and apply Lean principles, root cause identification, and process improvements.

• Systems savvy – ability to become proficient in computer systems and applications.

• Excellent process management, analytical, and communication skills.

• Ability to multi-task, resolve problems, and develop solutions quickly.

• Ability to regularly interact with a large group of internal and external customers including Import counterparts in foreign countries, transportation, and regulatory agencies.

• Ability to collaborate on global, cross-functional teams.

Minimum Qualifications

  • Bachelor’s Degree in Business Administration, Logistics, Engineering, or related discipline.
  • 3 or more years of experience in international logistics (air and ocean transportation modes) and export compliance

Preferred Qualifications

  • Knowledge of cGMPs, SHE, DOT, FDA, as well as SOX policies and regulations
  • Knowledge of the trucking, airline, and ocean industry’s practices and other transportation
  • related requirements
  • Knowledge of Incoterms
  • Knowledge of SAP

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

AstraZeneca requires all US employees to be fully vaccinated for COVID-19 but will consider requests for reasonable accommodations as required by applicable law.

10000043 C SUDI

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Great culture, great work assignments, supportive management. Rotation opportunity within the company. They value inclusion and diversity.