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Administrative Coordinator, R&D IT

Location Gaithersburg, Maryland, United States Job ID R-153239 Date posted 22/11/2022


Administrative Coordinator, R&D IT

Do you have expertise in, and passion for administration? Would you like to apply your expertise to impact the R&D and IT Teams in a company that follows the science and turns ideas into life changing medicines? Then AstraZeneca might be the one for you!


ABOUT ASTRAZENECA

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

Here our work has a direct impact on patients – transforming our ability to develop life-changing medicines. We empower the business to perform at its peak and lead a new way of working, combining cutting-edge science with leading digital technology platforms and data. All with a passion to impact lives through data, analytics, AI, machine learning and more.

Welcome to Gaithersburg!  Gaithersburg is one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities. This site includes a fitness center, employee healthcare clinic, electric vehicle charging stations, dry cleaning, full-service cafeteria and copy center, game rooms, community garden and much more to keep our employees happy and balanced!


INFORMATION TECHNOLOGY

At AstraZeneca we turn ideas into life changing medicines. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality.  Working in Technology here means you’ll be a self-starter who is comfortable stepping up and taking ownership, willing to constantly explore and challenge the status quo. You’ll be empowered to orchestrate new possibilities, solve challenges and continuously innovate. Here you’ll join hackathons, work with large data and challenge yourself to push new boundaries.

What you’ll do

We’re focused on the potential of science to address the unmet needs of patients around the world. We commit to those areas where we think we can really change the course of medicine and bring big new ideas to life. As an Administrative Coordinator, you’ll play a pivotal role in providing proactive and value-added support to the IT VP and their team.

This role provides direct and proactive support to the functional IT VP and their key leadership team members as required, as detailed in the responsibilities.  As an Administrative Coordinator in IT you will work with the team providing high-quality global support, and will be required to use your initiative and creativity to deliver in this fast-paced and dynamic environment.

Responsibilities/Duties:

  • Proactively manage diary and event activities (calendar, scheduling, room bookings, distribution lists)
  • Lead and coordinate logistics relating to virtual and face to face meetings
  • Production of presentation material (or similar) needed by ITLT member
  • Provide 1:1 administrative support at a senior level; to include complex calendar management, travel bookings, visa management, expenses management.
  • Provide support for the management of purchase orders, co-ordination of local SHE activities, visitor and facilities support, and event co-ordination
  • Independently and pro-actively resolve issues and challenges relating to administrative requests.
  • Facilitates smooth communications between executive and other internal and external stakeholders.
  • Lead the practical arrangements and contribute to the preparations of internal and external meetings
  • Participate in and contribute to knowledge sharing and training.
  • Participate in and contribute to administrative continuous improvement activities
  • Provide guidance/coaching and mentoring to colleagues where required
  • Recognised as an SME on certain administrative processes that are likely to be managed across the PA/Admin community
  • Managing starters/movers/leavers processes for the IT leadership direct reports
  • Provide coverage for other PAs during period of absences and will support any urgent matters within their time zone.

Essential for the role

  • 5 plus years of administrative experience supporting VP level executives or above
  • High School Diploma or equivalent required, college degree preferred
  • Demonstrated ability to effectively work in a global environment. 
  • Demonstrate intermediate to advanced PC skills and ability, including Microsoft office and other industry applications, e.g., SharePoint, Zoom and Microsoft Teams
  • Ability to prioritize time sensitive assignments. 
  • Ability to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team. 
  • Flexibility to adapt to ever-changing needs and deadlines. 
  • Ability to effectively multitask in a dynamic environment while maintaining confidentiality and discretion. 
  • Ability to demonstrate tact, persuasion and/or negotiation and maintain confidentiality. 

Why AstraZeneca?

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

Join us at a crucial stage of our journey in becoming a digital and data-led enterprise. Make the impossible possible by building partnerships and ecosystems, creating new ways of working and driving scale and speed to deliver exponential growth. Focused and committed, and backed with the investment to succeed, we’re driving cross-company change to disrupt the entire industry.

So, what’s next?

Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.

Where can I find out more?

Our Social Media, Follow AstraZeneca on LinkedIn

Follow AstraZeneca on Facebook

Follow AstraZeneca on Instagram

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

AstraZeneca requires all US employees to be fully vaccinated for COVID-19 but will consider requests for reasonable accommodations as required by applicable law.

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Glassdoor logo Rated four stars on Glassdoor

Great culture, great work assignments, supportive management. Rotation opportunity within the company. They value inclusion and diversity.