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Executive Assistant

Location Chennai, Tamil Nadu, India Job ID R-192461 Date posted 21/02/2024

Job Title: Executive Assistant

Career Level - C3

Introduction to Role:
Join our talented global team at AstraZeneca as an Executive Assistant. This role is a key part of our rapidly growing enterprise, helping to unlock the power of what science can do and ultimately have a big impact on patients' lives. Feel rewarded and appreciated for your commitment in our science and research driven business. We celebrate our successes collectively across the business and our generous benefits package showcases our appreciation of your long-term commitment.

Accountabilities:
As an Executive Assistant, you will be responsible for managing the calendars of multiple senior leaders across different time zones. You will handle international travel management, coordinate with cross-geographic stakeholders, and provide administrative support for senior leaders. You will also manage billing of professional fees and direct expenses, prepare travel and expense reports, compose contract letters, arrange complex travel plans, and organize seminars/events activities. 

Essential Skills/Experience:
- At least 8-10 years of EA experience
- At least 4-5 years of experience in handling calendars of multiple senior leaders
- Experience in handling calendars of multiple time zones - APAC, EMEA and NAM
- Experience in international travel management
- Ability to manage multiple senior leaders in a highly demanding and agile work environment
- Good experience in working with global stakeholders to manage time effectively
- Experience in managing billing of professional fees and direct expenses
- Experience in preparing travel and expense reports including Forex reconciliations, travel documents, visa, etc.
- Experience in composing contract letters, publications, proposals, agendas, executive summary reports and minutes of meetings
- Experience in arranging complex and detailed travel plans and agendas
- Experience in making presentations slides (MS PowerPoint) and Excel-sheet reports in high volume
- Experience in booking, arranging and conducting Telephone and Video conferencing using the appropriate systems
- Experience in organizing Seminars/Events activities.

Qualification

Bachelor's degree preferred

Degree Field(s)

Business, communications, or relevant field

Experience

10+ years administrative experience, preferably industry-specific

Function / Team / Location

  • This role will support 5-8 Tower leads

  • This role is based out of Chennai

Job Dimensions

This role will report to the head of facilities

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn't mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Why AstraZeneca?
At AstraZeneca, we are integrated and closely aligned with the whole enterprise. We offer our expertise, leverage exciting new technology and digital innovations, to accelerate AstraZeneca's evolution. We apply creativity to every task we do, taking smart risks to turn our ideas into reality. Always at full speed, we thrive in our fast-paced and dynamic environment. With countless opportunities available, this is the place to build an unrivalled reputation. And as you take your career in new directions and to even greater heights you'll be rewarded for your successes.

Ready to make a difference? Apply now!

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

10000408 C ITGE

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Glassdoor logo Rated four stars on Glassdoor

Great culture, great work assignments, supportive management. Rotation opportunity within the company. They value inclusion and diversity.