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Operations Manager

Posted date Jul. 12, 2024
Contract type Full time
Job ID R-202525
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Why choose AstraZeneca Spain?

AstraZeneca Spain is a rising force in our global business. With headquarters in Madrid and our global hub in Barcelona, we’ve become an important international centre of excellence in the fight against critical disease. Boasting vibrant universities and business schools, the Barcelona ecosystem is a place where scientists can thrive. We attract a diverse workforce from across the globe, shining a beacon for innovation in a country that’s committed to clinical development.

We invite you to bring your talents to Barcelona where our respiratory medicine R&D and Global Marketing centre offers opportunities in R&D, IT, Commercial and HR. Or join us in Madrid and shape our growth in our BUs (Respiratory, Oncology & CVRM ), and a range of Corporate functions. Additionally, you can find sales roles throughout the country. Together, we’re contributing to a world-leading pipeline of therapeutics and delivering life-changing medicines to patients.

Who do we look for?

Calling all tech innovators, ownership takers, challenge seekers and proactive collaborators. At AstraZeneca Spain, breakthroughs born in the lab become transformative medicine for the world's most complex diseases. Alongside technical expertise, colleagues have the resilience, energy and collaborative mindset to change lanes, work with different teams and start projects from scratch.

Here, diverse minds and bold disruptors can meaningfully impact the future of healthcare using cutting-edge technology. Whether you join us in Madrid or Barcelona, you can make a tangible impact within a global biopharmaceutical company that invests in your future. Join a talented global team that's powering AstraZeneca to better serve patients every day.

Success Profile

Ready to make an impact in your career? If you're passionate, growth-orientated and a true team player, we'll help you succeed. Here are some of the skills and capabilities we look for.

Diverse collaborators

This is a speak-up culture that values collaboration. You’ll proactively bring your unique perspectives, experiences and skills to the table and seek the same from others. With our international team composition and the need for fast-paced collaboration, you’ll always be building new connections with colleagues.

Cutting-edge innovators

When you join us, you’ll be part of a team that embraces digital technology and data to transform the way we work and the work we do. Every day, you’ll help make history, empowered to ignite your creativity and build something enduring.

Resilient trailblazers

Here, the answers aren’t always available. So, you’ll need to bring a fearless, self-starter mindset to navigate uncharted territories. You’ll harness your ceaseless energy to discover and make the necessary connections with colleagues to shape the future and achieve maximum impact.

Agile movers

Seize ownership and excel with autonomy to enjoy the constant rush of ground-breaking discovery. Your ability to anticipate sudden shifts and adapt swiftly will prove critical as you make your mark in an environment that rewards initiative and resilience.

Responsibilities

Job ID R-202525 Date posted 07/12/2024

Location: Barcelona (on-site)

Collaborate in an inclusive environment, a place full of bold new opportunities. And in return… we’re looking for people who are open and respectful, ambitious, and driven. Ours is an environment where we work seamlessly and inclusively together, where all doors are open, and everyone is encouraged to speak up.

Are you an experienced business support specialist with expertise in the creation, approval, and management of Statements of Work (SOWs) and Purchase Orders (POs) and a confident user of Coupa, CyberGrants Finance Direct, and SimplePay? Are you energized by working in a fast-paced global environment where every day brings new challenges and opportunities? We are looking for an exceptional individual to join the Late Respiratory and Immunology team in BioPharma R&D as an Operations Manager.

Join AstraZeneca, a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development, and commercialization of prescription medicines for some of the world’s most serious diseases. We are more than one of the world’s leading pharmaceutical companies. We are a team committed to transforming the treatment of asthma and chronic obstructive pulmonary disease (COPD) and driving earlier, biology-led treatment. Our ambition is to eliminate preventable asthma attacks and remove COPD as a top-three leading cause of death. 

Main Duties & Responsibilities

As an Operations Manager, you will provide exceptional business support in a dynamic, fast-paced and exciting area within BioPharma R&D. You will partner with the Business Planning and Operations (BPO) team, leaders and key stakeholders to ensure the productivity and exceptional delivery of BPO-led processes and services. Your role will involve contract and purchase order processing, external funding, nominated signatory approvals, as well as maintenance of our Sharepoint, MS Teams and Workplace channels. 

Activities/duties will include:

  • Point of contact for the Late R&I team to deliver the timely and efficient creation, approval, and management of Statements of Work (SOWs) and Purchase Orders (POs).
  • Ensure timely receipt of executed agreements prior to the execution of the project start date, escalate as required.
  • Streamline coordination between global teams (Legal, Procurement, Global Finance, and Compliance) and work to standardize and improve processes to deliver faster, more reliable, and predictable services for Late R&I.
  • Initiate and maintain clear communication and integration of key contractors for the Late R&I TA.
  • Coordinate requests for changes to agreements.
  • Onboard new contractors and third party providers.
  • Manage, support, and develop expertise in finance systems: Coupa, AdminDirect Interface, SimplePay, Finance Direct, CyberGrants and others as necessary.
  • Independently and pro-actively resolves issues and challenges relate to support projects and actively searches for continuous improvement in all areas to simplify ways of working. 
  • Ensure compliance and proactively stay up to date with all AZ finance policy, standards, systems and processes, reporting, required training, Workday information and expense management.

Essential requirements

  • Mandatory experience: Coupa and Concur Super User with experience setting up vendor agreements and purchase order set-ups and approval.
  • Confident user of MS Teams, SharePoint Online, MS Office Suite (particularly with MS Excel).
  • Proactive approach with the ability to manage and prioritise multiple requests simultaneously and effectively.
  • Demonstrated attention to detail, time management, and good judgement, working to consistently deliver to a high standard.
  • Strong organisational, problem-solving, matrix management, forward-planning and stakeholder management skills.
  • Solid relationship-building skills to develop networks both within the company and externally.
  • Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations.
  • Impeccable professionalism with strong business acumen and organisationally savvy with sensitivity to highly confidential information.
  • Excellent verbal and written communication skills – Fluent in English.

Preferred requirements

  • Experience of working in a global organisation; with the ability to work across boundaries and different cultures.
  • Project management experience.
  • Smartsheet.
  • Finance or accounting experience.

At AstraZeneca, we follow the science to explore and innovate. We are working towards treating, preventing, modifying and even curing some of the world's most complex diseases. We have built our business around our passion for science. Now we are fusing data and technology with the latest scientific innovations to achieve the next wave of breakthroughs. We believe in the power of what science can do and we are committed to making a difference.

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development.

Apply now to be part of our dedicated BioPharmaceuticals Research & Development organisation!

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

10000458 D ADGE

Reasons to Join

Thomas Mathisen

There are many things I enjoy when working at AstraZeneca, mainly the Speak up culture, the great colleagues that are in my teams, the great products that AstraZeneca provides to our patients and the challenging conversations I have around our medicines.

Sales Representative Oslo, Norway

There are many things I enjoy when working at AstraZeneca, mainly the Speak up culture, the great colleagues that are in my teams, the great products that AstraZeneca provides to our patients and the challenging conversations I have around our medicines.

Christine Recchio

Working at AstraZeneca has impacted my life in such a positive way. I now have an improved work-life balance through creating my own schedule and time management, I feel a balance that I didn’t have before.

Sales Representative California, United States

Working at AstraZeneca has impacted my life in such a positive way. I now have an improved work-life balance through creating my own schedule and time management, I feel a balance that I didn’t have before.

Stephanie Ling

There are a lot of reasons why I enjoy working in AstraZeneca, my colleagues being one of them. My team members and the managers have provided a great deal of guidance in helping me to be more confident in my daily work.

Sales Representative Petaling Jaya, Malaysia

There are a lot of reasons why I enjoy working in AstraZeneca, my colleagues being one of them. My team members and the managers have provided a great deal of guidance in helping me to be more confident in my daily work.

What we offer

We're driven by our shared values of serving people, society and the planet. Our people make this possible, which is why we prioritise diversity, inclusivity, balance and sustainability. Discover what a career at AstraZeneca could mean for you.

An award-winning company

We're passionate about being a great place to work, and 84% of our employees would recommend us as an employer. We've been recognised as a Top Employer in Spain, an EFR Family Responsible Business, and we achieved third place in Forbes Spain's Top 50 Best Places to Work list.

Inclusive environment

Diversity and inclusion are embedded in everything we do, and our different views, experiences and strengths enrich our culture. There's no salary gap at AstraZeneca, and the number of female employees has increased by four per cent over the last three years. We've also made all positions fully accessible.

Work-life balance

Your wellbeing means a lot to us, and we're here to support you through all of life's ups and downs. That's why we offer an unpaid leave policy, annual leave, reduced-hours timetables and a host of benefits, including a retirement plan, long service award, and health and travel insurance.

Sustainability initiatives

We're committed to harnessing the power of science to become a more sustainable business. We've reduced our carbon footprint by over 9,000 kg of CO2 over the last two years, and we lead the European GoGreen Project, which aims to introduce environmentally friendly options in our fleet of corporate vehicles.

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Glassdoor logo Rated four stars on Glassdoor

Great culture, great work assignments, supportive management. Rotation opportunity within the company. They value inclusion and diversity.